Hire - Customize Workflows | Fountain Help Center

Hire - Customize Workflows

Build custom workflows using diverse stage types, automated rules and logic, data collection, document signing, and other tools.

Basic features and options to create the optimal hiring workflow.

Logic Jump
Add Stages
Stage Types Overview - Configure and utilize various Fountain stage types to customize and automate hiring workflows tailored to your operational needs.
Move and Update Applicants Rule Stage
Idle Move Rule - Automatically transition inactive applicants to another stage by configuring Idle Move Rules based on applicant inactivity thresholds.
Scorecards - Learn how to create, manage, and use scorecards to qualitatively evaluate applicants during the hiring process.
Custom Labels
On Hold and Rejection Reasons
Bulk Editing - Learn how to use the Bulk Edit feature to clone, replace, and manage stages across multiple workflows.
Test Apply as an Applicant - Learn how to test your hiring workflows from the applicant's perspective to troubleshoot issues and optimize the candidate experience.
Optimize Workflow through A/B Testing - Learn how to set up and run A/B testing to compare and optimize the performance of your hiring workflows.

Stages are the building blocks of a Workflow. Each Stage type has its own purpose and functionality.

Scheduler Stage
Job Selector Stage
Job Switcher Stage - Learn how to configure and use the Job Switcher stage to transition applicants to alternative active openings without losing their progress.
Video Recording Stage - Learn how to set up and configure the Video Recording stage to screen applicants and review their video responses.
Live Video
Assessment Stage
Custom Stage - Learn how to configure and use Custom Stages as informational pages or internal holding points within your hiring workflows.
Advanced Resume Parsing
Multi-Stage
Tech Check

Enable applicants to sign documents such as agreements, contracts, W-9 tax forms, etc.

Document Signing Stage Setup - Create, configure, and attach document signing templates to collect electronic signatures within your hiring workflow.
Document Signing Providers - Compare the features and capabilities of Dropbox Sign and DocuSign when configuring the Document Signing Stage.
Viewing Applicant Signed Documents - Learn how to view and download electronically signed documents and understand their associated status labels.

Collect information and files from applicants via a questionnaire form.

Data Collection Stage - Configure Data Collection stages to gather applicant information and files using customizable question types and form settings.
Standard Questions
Standard Questions With Data Validation
Supported Counties for IBAN Validation
Custom Questions
Option Banks - Build and manage reusable lists of answer options for multiple-choice, dropdown, and checkbox questions across multiple openings.
Data Entry Validation [Developer]

Enable applicants to complete an I-9 form as part of the Fountain hiring workflow.

I-9 Form Stage (Hire Version) - Configure the I-9 Form stage (US Only) in your hiring workflow to collect and verify employment eligibility documents from applicants and employers.
Authorized Representative I-9 Form (Hire Version) - Enable applicants to designate an authorized representative (such as a family member or friend) to verify their I-9 documents when they don't report to a physical workplace location.
W-4 Federal & State Forms Stage (Hire Version) - Configure W-4 Federal and State form stages (US Only) in your hiring workflow to collect tax withholding information from employees across all supported US states, when using I-9 Forms through.
Legacy Hire I-9: E-Verify Resumes Operations